The Program Committee for the first IVS General Meeting requestes that all invited and contributing authors submit their papers for publication in the proceedings of the meeting. Papers are due no later than 15 March 2000.

Who should submit. Papers are requested for the proceedings from all authors except from authors presenting reports on their IVS components. IVS component reports will be submitted in a different way, to be announced soon.

Due date. Papers are due by 15 March 2000. We plan to have the publication distributed by early May, 2000.

Citation. The proceedings will be published as a NASA Conference Publication. The reference should be cited as follows: Proceedings of the First IVS General Meeting, edited by N. R. Vandenberg, NASA/CP-2000-209893.

Format for submissions. Please use the following guidelines in preparing your paper.

• Paper length. In order to keep the length of the published book to a reasonable size, page limits for papers are:
      Maximum 5 pages for contributed papers (oral and poster).
      Maximum 10 pages for invited papers.
• LaTeX format. The required format for papers is LaTeX. You may use the available sample file and insert your ASCII headings and text into the file according to the comments in the file. Either LaTeX version 2.09 or LaTeX2e format is acceptable, although we encourage the use of the newer LaTeX2e.
• Sample file. There is a sample LaTeX file available at vandenberg.tex. This file is offered as a sample file; it is a draft of a report to be presented at the meeting. (Note: If you want to test this sample file at your installation, you will also need to get vandenberg01.ps, vandenberg02.ps, and floatfig.sty.)
• Style and class files. The sample file includes references to the IVS style file (LaTeX 2.09) or the IVS class file (LaTeX2e) The style and class files may change as we refine the presentation but the font and page size will remain the same.
• Image files Graphics must be in PostScript format. Refer to the sample files to see how to put images in your paper.

File names. Please name your LaTeX source file and PostScript image files according to the following conventions.

File type	Name	Examples
LaTeX source	lastname.tex or lastnamei.tex where i is a number indicating the order of your multiple papers in the program.	petrov1.tex, petrov2.tex vandenberg.tex
PostScript image files	lastnamenn.ps or lastnameinn.ps where nn is a number identifying each image in your paper.	petrov101.ps, petrov102.ps vandenberg01.ps

How to submit. When you are ready to test or submit your paper, put your .tex and .ps files on ftp://ivscc.gsfc.nasa.gov/incoming. Please be sure to use the file naming conventions so that your report and images will have unique names.

Testing. You can use the Coordinating Center's installation of LaTeX to test how your report will look when it is published. To use this facility, fill out the LaTeX test form and submit it.

View papers. You can browse the submitted papers files. (There are lots of other files here too!)

Problems?. If you have problems or questions about the process, please contact the Coordinating Center.

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Please address questions or comments to the IVS Coordinating Center

Last updated: March 14, 2000