Subject: Second IVS General Meeting - Last Informations from the LOC
The Second IVS General Meeting at Tsukuba is only a few days away.
This message is being sent to the registered participants of the
meeting to inform various information about the meeting. We hope
everybody will have a safe and pleasant trip to Tsukuba.
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1. Emergency Phone
A member of LOC will bring a mobile phone 090-1425-9480
(or +81-90-1425-9480 from outside Japan). Please keep this number
handy. Also, following is the list of private mobile phone numbers.
Please feel free to call these numbers if you need our assistance.
Tetsuro Kondo 090-1990-7272 (+81-90-1990-7272 from outside Japan)
Yasuhiro Koyama 090-4415-3197 (+81-90-4415-3197 from outside Japan)
2. Reception
On Sunday, February 3, the reception desk will open from 5:00 PM in
front of the Room 102 of the Tsukuba International Congress Center
(Epocal Tsukuba). The pre-registered participants will receive
a name badge and meeting materials at the desk. All the expenses to
participate the meeting events are covered by the registration fee
except for the ticket for the excursion tour on Thursday, February 7.
Please pay 2,000 yen at the desk if you have booked the excursion
tour. The fee will cover the lunch and refreshments during the tour.
Limited number of seats are still available for the excursion tour.
If you wish to participate in the excursion tour and have not booked
at the time of on-line registration, please ask LOC members at the
reception desk whether the tickets are still available.
The reception desk will close at 8:00 PM on Sunday and will open
again from 9:00 AM on Monday, February 4.
The reception ceremony (ice breaker) will be held from 6:00 PM to
8:00 PM on Sunday, February 3 at the room 102. Drinks and foods will
be served. All registered participants including the accompanying
person are cordially invited to the ceremony.
3. Opening Ceremony
The opening ceremony will be held from 9:40 AM to 10:00 AM on Monday,
February 4 at the room 202. Two representatives from each of the
hosting institutions (GSI/Ministry of Lands, Infrastructure, and
Transport, and CRL) will present welcome speeches at the opening
ceremony. The LOC kindly ask all the registered participants to
attend the opening ceremony. The first scientific session will start
at 10:10 AM after a short break of 10 minutes.
4. Poster Presentations
The size of the poster board is 210cm (82.7in.) high and
90cm (35.4in.) wide. Push pins and tapes will be provided.
The room (room 201) will open from 8:00 AM on Monday, February
4. Please display your posters before 1:30 PM on the same day.
A core-time for the poster session is scheduled from 6:30 PM
to 9:00 PM on Monday, February 4. Authors of the posters have to
stay near their posters during the core-time. Please leave the
posters on the boards until 12:00 on Wednesday, February 6, then
remove them between 12:00 and 5:00 PM on Wednesday, February 6.
LOC will remove all posters after 5:00 PM on Wednesday, February 6.
5. Oral Presentations.
Two over-head-projectors and one PC projector will be available.
The PC projector and one over-head-projector will share a screen
while another over-head-projector will use the second screen.
To use the PC projector, please bring notebook PC with a D-SUB 15pin
monitor connecter or your presentation file on a CD-ROM or a
floppy disk. A PC (Windows XP Professional) with a Microsoft
PowerPoint 2000 and Adobe Acrobat 5.0 softwares will be available
to read and display your presentation files. If you have any other
needs, please consult with LOC.
6. Credit Cards and Traveler's Checks
Visa and Master Cards are accepted at major hotels, stores, and
restaurants. ATM is also available near the Congress Center.
On the other hands, traveler's checks are not usually accepted
except for urban banks and are not recommended.
7. Weather Conditions (2000-02-15)
Typical temperature of this season at Tsukuba is between
5 degree C and 15 degree C. It seldom snows at Tsukuba,
and it tends to be very fine.
8. e-mail and Network Connections
A few PCs will be available for participants to check their e-mails
or to use Internet at the room 201 from Monday, February 4 through
Wednesday, February 6. A few 10 Base-T ports will also be available
so that participants can connect their PCs to the Internet. Please note
these services will not be available on Thursday and Friday, February
7-8.
9. Bus Reservations from Tsukuba to the Narita Airport
Buses are the most convenient to get Narita Airport from Tsukuba.
Reservations are not required from the Narita Airport to Tsukuba,
but the reservations are required for the return trip. The
reservations will be handled at the reception desk on Monday
(12:00 to 6:00 PM), Tuesday (9:00 AM to 6:00 PM), and on Wednesday
(9:00 AM to 12:00).
10. Other Information
A lot of other important information is available in the meeting
web page at .
The page has the most recent information about the meeting, program,
schedule, travel, etc. There are also links to Narita airport and
bus information.
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In case if you have any questions or requests, please tell us
by e-mail at .
We are looking forward to see you soon at Tsukuba.
Sincerely Yours,
LOC for the Second IVS General Meeting