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IVS 2004 Annual Report

Format FAQs and Common Problems

FAQs

  • The test version of your report will only show the main title (from \Title), the author list and the abstract before the start of the report. The top separator line, institution and component (and the bottom separator line, page number and "IVS 2004 Annual Report") are added at the Coordinating Center.
  • The Annual Report does not list the authors' institutions, the contact author or the contact author's e-mail address at the start of the report. That information is only listed in the General Meeting Proceedings.

Common Problems

To make production of the Annual Report faster and more efficient, the Coordinating Center would appreciate it if authors could please pay attention to the following requests:

  • If your text includes a percent sign, the percent sign must be preceded by a backslash (\%) to be recognized by LaTeX.
  • Please use `` (two single backquotes) and '' (two single quotes) instead of " (a double quote) in your report.
  • Ivs2e is a class, and ivs is a style. So reports must include either \documentclass{ivs2e} or \documentstyle{ivs}. The newer ivs2e class is recommended. One reason is that the ivs style produces faint, blurred mathematical expressions in tables.
  • Please do not change your report's font size by adding [10pt] or [12pt] to \documentclass{ivs2e}. Non-standard fonts will be removed by the Coordinating Center to produce a consistent look in the published Annual Report.
  • Please include all of the following keywords.
    • \STitle{Short_title} % maximum of 30 characters printed on page tops
    • \ContactAuthorReference{1} % makes author 1 the contact
    • \AuthorTelephone{1}{phone_number}
    • \AuthorPersonalWebPage{1}{web_address_of_this_author}
    • \InstitutionCountry{1}{country_of_institution_1}
    • \InstitutionWebPage{1}{web_address_of_institution_1}
    Please also fill in all values for \STitle, \ContactAuthorReference and \InstitutionCountry. The second brackets of \AuthorTelephone, \AuthorPersonalWebPage and \InstitutionWebPage may be left empty, if the information doesn't apply. Explanations following the % signs may be omitted. For multiple authors or institutions, add \AuthorTelephone{2} etc.
  • Please specify the author institution reference as an institution number, not a name. For instance, if author 4 is from institution 2 (NASA Goddard Space Flight Center), specify \AuthorInstitutionReference{4}{2}, not \AuthorInstitutionReference{4}{NASA Goddard Space Flight Center}.
  • To specify the bibliography ("references") at the end of a .tex report, please specify \begin{thebibliography}{widest_label} and \end{thebibliography} not \begin{references} and \end{references}. Widest_label (e.g., 99 or ABCDEFGH) gives the size of the widest label of the bibliography entries. For example, use 99 for two digit labels such as 01 and 02 and ABCDEFGH for eight character labels such as ANNREP01.
  • Please use the correct \epsfig and \epsffile statements to read and size image files. E.g., to create an 8.2 x 10.0 cm image using \epsfig or \epsffile, use EITHER \epsfig{file=acgsfc01.ps, width = 8.2cm, height=10.0cm} OR \epsfxsize=8.2cm \epsfysize=10.0cm \epsffile{acgsfc01.ps}.
  • Please make sure that the \epsfig and \epsffile statements refer to the actual names of your report's .ps and .eps files.
  • The web version of the Annual Report will be in color, but the printed version will be in black and white. So color coded quantities on plots should also be represented by some other scheme (symbol shape or size, dotted vs. straight lines). Please also refer to both coding schemes in the plots' captions (e.g., "The red (dotted) line shows the sigmas.").
  • If possible, please do not send paragraphs composed of a single continuous line of text (in the LaTeX source code). Instead, please break them up into multiple lines where the lines should not exceed 128 characters in length.
  • Please capitalize significant words in the title, section titles and sub-section titles, and please don't end these titles with a period (e.g., use Research and Development Plans instead of Research and development plans.).
  • Please do not put figure or table captions in boldface.
  • Please refer to the Mark-n versions as Mark III, Mark IV and Mark 5.